JOB PURPOSES:
- Ensure smooth and efficient office operations through expert administrative support and guidance.
- Optimize workflows, maintain accurate records, and ensure compliance with policies and procedures.
- Process payments and record/report matters related to administrative activities.
- Responsible for the full spectrum of administrative operations for the FILA department and supporting company-wide activities as assigned.
PRINCIPAL ACCOUNTABILITIES:
1. Office Operations Management
Ensure smooth and efficient daily office operations by managing administrative services, office facilities and workplace support functions, including reception, pantry/tea lady, printing and transportation services, maintaining a professional and well-organized working environment.
2. Corporate Administrative Control
Manage and control the use of the company seal and related administrative documentation in compliance with internal policies and governance requirements.
3. Travel & Mobility Coordination
Coordinate business travel arrangements including flight bookings, accommodation and transportation. Support travel-related procedures such as passport, visa and other required documentation.
4. Vendor & Administrative Service Management
Coordinate with external vendors and service providers to ensure quality, timely delivery and cost efficiency of administrative services in alignment with operational requirements.
5. Administrative Cost & Documentation Management
- Monitor administrative expenses in accordance with approved budgets, prepare related reports, ensure proper documentation and coordinate payment processes with the finance team.
- Maintain systematic filing of administrative records and service contracts.
6. Other Duties
Respond promptly to urgent or ad-hoc requests to ensure business continuity and perform other tasks as assigned by the direct manager.
