Role Summary:
Lead the end-to-end HR function for a factory, covering shopfloor staffing for shifts, timekeeping & payroll accuracy, labor relations and union partnership, compliance with the Vietnam Labor Code and EHS/Fire regulations.
Key Responsibilities:
• Recruit shopfloor staff fast: operators, QC, maintenance, warehouse (JD, sourcing, interview, offer, onboarding).
• Manage timekeeping (biometric), OT, leave, send daily/weekly headcount reports.
• Run payroll on time with 100% accuracy, handle PIT and SI/HI/UI filings, keep pay slips and reports.
• Prepare + manage labor contracts, probation letters, renewals, keep personnel files complete (HSNV).
• Coordinate medical checks, PPE issue, and mandatory trainings (fire safety, hygiene/EHS).
• Work with Trade Union on welfare activities and monthly dialogue meetings.
• Handle grievances and discipline per Internal Labor Regulations.
• Support inspections/audits from DOLISA, Social Insurance, Fire Police, close findings on time.
• Maintain HR policies/handbook, communicate clearly in Vietnamese, basic English for reporting.
• Prepare simple HR dashboards: hiring, turnover, absenteeism, OT, payroll accuracy.
Key Performance Indicators (KPIs):
• Payroll accuracy and on-time statutory filings: 100%.
• Hiring lead time for operators/technicians; 90-day and 1-year new-hire retention.
• Absenteeism rate, frontline turnover, and OT utilization within target bands.
• Training hours per worker, certification pass rates, EHS/Fire training completion: 100%.
• Zero critical compliance findings in audits/inspections; CAPA closure on time.
• Engagement score improvement and completion of action plans.
Tools:
• Biometric timekeeping systems.
• Microsoft Office / Google Workspace; data dashboards for HR KPIs.
