JOB PURPOSES:
The Receptionist & Admin position is responsible for supporting HRBP Manager in running daily administration and office management tasks to deliver excellent office services.
1. Receptionist
• Greet & welcome guests as soon as they arrive at the office and direct them to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) …
2. Admin
• Work with several suppliers to deliver great services to employees relating to transportation, flight ticket, accommodation, VISA. Follow up and accomplish payment process with the suppliers.
• Analyze data and prepare reports on Travel and Entertainment (T&E) expenses, and conduct research to propose improvements for T&E operational processes.
• Office operation management: work regularly with suppliers (plants service, office leasing partners, office maintenance service providers, express delivery service, etc.) to ensure smooth office operations.
• Manage office aesthetics, including implementing 5S in the workplace, managing the shared storage room, and arranging seating in alignment with the flexible seating model.
• Onboard & Exit process for employees: prepare flowers & welcome kit gifts, issue access cards, parking cards, fingerprints, transportation accounts, etc.
• Receive, categorize, and deliver posts, documents, etc. to related department/staff. Record & check up on sent-out posts as well as post-fee.
• Other admin tasks: handle office payments, print name cards, order flowers for departments, etc.
3. Organize Internal Events:
Understand employee needs & company culture to propose suitable event concepts and choose suitable vendors for:
• Internal Training & Meeting
• Season events: Tet, Christmas, Women Day, …
4. Others
• Willing to do other job assignments as requested by HRBP Manager and the Company;
• Positively contribute to build up the Department and Company’s teamwork;
